rt For All: Staffing & Budget

Staffing Needs

In order to effectively coordinate all of the logistics involved in planning and putting on these events, we propose to create a part-time Volunteer Coordinator position dedicated to the execution of these tasks. The person hired for this position will be guaranteed employment for two years, and will be retained if the program is extended after the evaluation process at the end of this period. The Volunteer Coordinator will responsible for coordinating all of the "Art for All" programs, and will also take over some of OPL's existing programming. The salary for this 50% position will be $15,000 annually, without benefits.

Program Budget

According to our estimation of the cost of implementing the Libraries for All programs, we will need about $12,650 for program costs, materials, and advertising, and an additional $30,000 to hire a half-time volunteer co-ordinator, for a total of $42,650. Details are shown in the chart below.

We have met $9,520 of our projected program needs through grants, donations, and in kind gifts. We have received a grant of $5,000 from the Paul G. Allen Foundation for purchase and installation of public art by local artists in the library. We have received a U.S. Library Grant from the Gates Foundation, in the amount of $2000, for the purchase of graphic arts software and to bring a professional trainer to the library to teach a workshop on the new programs. We have received donations of office supplies and art supplies from Haley Office Products, Inc., and they have also agreed to contribute materials needed to hang exhibits. Local businesses and corporate sponsors have agreed to sponsor specific Arts For All library programs and art exhibitions.

The remaining unmet need for the first two years of the Art For All Program is $6,260 for program costs and the $30,000 needed for two years of salary for the Volunteer Coordinator. The total amount now needed to implement the Art for All program is $36,260. We are requesting $32,260 from the City Council to meet that remaining need. We sincerely hope that the City Council will join local schools, teachers, parents, artists, businesses, and organizations in support of the Art For All library programs.

Alternative budget:

In the event that the amount of $36,260 is not available, we have created a smaller scale plan for the "Art for All" program which includes a shorter list of programs. In this case, the Annual Arts Festival, the Graphic Arts software and training, and the Mural project will be eliminated. Coordination of the remaining programs would be done by the Art for All Task Force and volunteers, with minimal assistance by the library staff. The total amount of program funding needed for this plan would be $2300.

Although the alternative plan and budget is a viable option and preferable to no action at all, the Art for All Task Force wish to stress the positive impact the larger events would surely have on our community. These three events have the capacity to bridge social gaps in our community and promote arts awareness. Producing these events would visibly demonstrate our commitment to the free exchange of ideas and expression that the visual arts represent.

Program

Description

People Involved

Staffing/Materials Expenses

Annual Cost/ (Funding Needed)

Funded by

Installation of public art

Three separate artworks designed by local artists will be installed in the library and its environs

Volunteer coordinator, local artists, Foundation staff

Design, creation, and installation of artworks, licenses, maintenance and upkeep

Grant from Paul G. Allen Family Foundation: Artistic Venture Projects: http://www.pgafoundations.com/TemplateProgramArea.aspx?contentId=14

Works of art by local artists and schools, including advertised receptions at "openings" featuring talks by artists

Volunteer coordinator, local artists, volunteers and friends

Exhibition/mounting materials, refreshments, advertising

($400)

Operations Budget, donations from Haley Office Products, Inc.

Arts and crafts workshops

emphasis on native arts and arts of local and migrant populations; Spanish language instruction offered

Volunteer coordinator, volunteers to run workshops

Art supplies, advertising

($500)

Library operating budget, donations from Haley Office Products, Inc.

"New Life for Old Books" program

Artists from local high schools create new covers for old books and classics to increase visibility and circulation of old books as well as foster artistic abilities of local young adults

Volunteer coordinator, local art teachers, local students

Art and binding supplies

($150)

Operations Budget, donations from Haley Office Products, Inc.

Annual Arts Festival

One week annually featuring lectures, special workshops and displays, and an auction of art by local artists to benefit the library

Volunteer coordinator, local artists and art teachers, volunteers and friends

Lecture fees, art supplies, refreshments, decorations, advertising

($830)

Operations Budget, Corporate sponsorship (projected income from art auction - $750 to offset expenses)

"Meet the Artist" program

for elementary aged children; volunteers give presentation as famous artists about their lives and works

Volunteer coordinator, local elementary teachers, child care providers, volunteers

Advertising

($50)

Operations Budget

Advertise public meeting space

Create print and email communications to advertise availability of library meeting room for local arts groups’ use

Materials (office supplies)

($50)

Operations Budget, donations from Haley Office Products, Inc.

Mural project

Coordination of community-wide mural installation in 4 public locations by local artists; celebrated with special unveiling receptions

Volunteer coordinator, local artists, local teachers and students, local business owners, volunteers and friends

Art supplies/painting supplies, surface preparation, refreshments for unveilings, advertising

($1150)

Operations Budget Local companies sponsor in exchange for advertising

Graphic Arts software installation and training

Local teens interested in graphic arts will be trained to use software and will in turn work as volunteers to train other community members once weekly

Volunteer coordinator, local teens, professional trainer

Professional trainer, Software purchase and IT/Maintenance

Gates Foundation: U.S. Library grant: http://www.gatesfoundation.org/Libraries/USLibraryProgram/

Position

Description

FTE

Salary

Funded by

Volunteer Coordinator

New staff member needs to be hired to coordinate the Art for All programming. This employee will also be responsible for some of OPL’s other programming coordination

50%

$15,000 yearly (includes benefits)

Operations Budget

Send Questions or Comments to: Othello Public Library